This Avantor, Inc. data privacy notice (“Notice”) provides a comprehensive overview of the practices of Avantor, Inc. and of any affiliate of Avantor, Inc. (collectively referred to below as “Avantor”, “we”, “us” and “our”) with respect to processing of personal data according to the definition of the applicable privacy legislation (“Personal Data”).
Personal Data means, in the sense of this Notice, any information that identifies, relates to, describes, or is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an identified or identifiable individual or household. This includes, by way of example, names, aliases, contact details, government identifiers, account numbers, location data, online identifiers, browsing history, purchase history, and other information that can reasonably be connected to an individual or household. Personal Data does not include de-identified information or information lawfully made publicly available.
As part of any recruitment process, Avantor collects and processes Personal Data relating to job applicants. This Notice describes the categories of Personal Data that we collect, how we use your Personal Data, how we secure your Personal Data, when we may disclose your Personal Data to third parties or within Avantor. This Notice also describes your rights regarding the Personal Data that we hold about you including how you can access, correct, and request erasure of your Personal Data.
What Personal Data do we collect?
The types of Personal Data that you share with us or that Avantor collects from third parties, such as your former employers, references, employment screening agencies, recruiters, recruiting and other websites and publicly available sources such as social media, include, but are not limited to:
We may also collect Personal Data because you have applied for an open position, or you have uploaded your Personal Data to be considered for a potential position. The Personal Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why do we process Personal Data?
Avantor needs to process Personal Data to take steps in connection with carrying out the recruitment process prior to entering a contract with you. We may also need to process your Personal Data to enter a contract with you and to assess your application for employment with us. We collect the Personal Data described above for the purpose of managing Avantor’s recruitment-related activities. We may also use your Personal Data in relation to the evaluation and selection of applicants.
We process your Personal Data for the purposes described above on at least one of the following legal bases:
Providing your Personal Data is necessary for us to process your job application. Without this information, we will not be able to consider your application or include you in the selection process. While you are not legally required to provide your Personal Data, participation in the application process is not possible without the required information.
Who has access to your Personal Data?
Your Personal Data may be shared internally for the purposes of existing or potential recruitment. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area and IT staff. We can also share your Personal Data with former employers to obtain references or employment background check providers. Your data may also be accessed by third parties who provide us with services relevant to your recruitment, namely recruiters; companies that host, support and/or maintain the IT systems; and companies that verify your references, undertake background checks or conduct vetting on our behalf.
As a global organization consisting of businesses in various countries, Avantor may hire for its sites and use resources located throughout the world. Your Personal Data may be shared with affiliated companies where it is reasonable and necessary to do so.
If your application for employment with Avantor is successful and you accept a role with us, your Personal Data may also be shared with HR, payroll and benefits systems and the Personal Data contained in such systems may be accessible by providers of those systems; tax authorities; regulatory authorities; our lawyers; auditors, investors, consultants and other professional advisors.
Avantor expects all third parties to process any Personal Data disclosed to them in accordance with applicable law and contract terms, including with respect to Personal Data confidentiality and security.
How do we protect your Personal Data?
We take the security of your Personal Data very seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. We implement reasonable physical, technical and administrative security standards designed to protect your Personal Data from loss, misuse, alteration, destruction or damage.
For how long do we keep your Personal Data?
Your Personal Data will be retained only as long as necessary for the stated purposes or as required by applicable law. The retention period is likely to also change in line with our internal retention policy.
If your application for employment is successful, Personal Data collected during the recruitment process will become part of your employee files (electronic and paper based) and will be processed in accordance with applicable law and governed by Avantor’s Privacy Notice and Standard during your employment.
If your application is unsuccessful, we will retain your Personal Data in accordance with applicable law and for a period of up to 12 months from the date of confirmation that your application was unsuccessful or the date on which you provided a written request to withdraw your application. In certain limited cases, legal obligations may require us to retain specific records for a longer period.
International Data Transfers for EU Habitants
Your Personal Data may be transferred to Avantor and its affiliated companies or service providers located outside the European Economic Area (EEA), including the United States. For recipients in countries without an adequate level of data protection, particularly the United States, such transfers are carried out either based on an adequacy decision by the European Commission (e.g., the EU-U.S. Data Privacy Framework) or using Standard Contractual Clauses approved by the European Commission.
U.S. Notice (California, Colorado, Virginia) for US Habitants - Additional Notice for Applicants Residing in the United States
If you reside in certain U.S. states, you may have additional privacy rights:
In California, you also have the right to opt out of the sale or sharing of your personal information (“Do Not Sell or Share My Personal Information”).
AI-supported systems
We may use AI-supported systems during the recruitment process (e.g., to structure application reviews or support internal workflows).
Your rights
As a data subject, you have several rights. You can:
If you would like to exercise any of these rights or to obtain further information regarding your rights, please contact Avantor’s Data Protection Officer: dpo@avantorsciences.com
You also have the right to lodge a complaint with the data protection authority of the country in which you habitually reside, work, or where an alleged infringement took place, if you consider that the processing infringes applicable law.
Changes to this Notice
This Notice may be updated from time to time.
Personal Data means, in the sense of this Notice, any information that identifies, relates to, describes, or is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an identified or identifiable individual or household. This includes, by way of example, names, aliases, contact details, government identifiers, account numbers, location data, online identifiers, browsing history, purchase history, and other information that can reasonably be connected to an individual or household. Personal Data does not include de-identified information or information lawfully made publicly available.
As part of any recruitment process, Avantor collects and processes Personal Data relating to job applicants. This Notice describes the categories of Personal Data that we collect, how we use your Personal Data, how we secure your Personal Data, when we may disclose your Personal Data to third parties or within Avantor. This Notice also describes your rights regarding the Personal Data that we hold about you including how you can access, correct, and request erasure of your Personal Data.
What Personal Data do we collect?
The types of Personal Data that you share with us or that Avantor collects from third parties, such as your former employers, references, employment screening agencies, recruiters, recruiting and other websites and publicly available sources such as social media, include, but are not limited to:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, education information, skills, experience, career history, professional licenses and certifications;
- salary preferences, compensation and benefits, willingness to relocate, and other job preferences;
- resume, CV, cover letter, or application form, interview data, verification of references including background checks, identity documents;
- criminal records data shall only be collected if these are necessary for the position you apply for.
We may also collect Personal Data because you have applied for an open position, or you have uploaded your Personal Data to be considered for a potential position. The Personal Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why do we process Personal Data?
Avantor needs to process Personal Data to take steps in connection with carrying out the recruitment process prior to entering a contract with you. We may also need to process your Personal Data to enter a contract with you and to assess your application for employment with us. We collect the Personal Data described above for the purpose of managing Avantor’s recruitment-related activities. We may also use your Personal Data in relation to the evaluation and selection of applicants.
We process your Personal Data for the purposes described above on at least one of the following legal bases:
- The processing is based on your prior explicit consent; or
- The processing is necessary for hiring decisions; or
- The processing is necessary for compliance with a legal obligation to which Avantor is subject (notably verifying eligibility for employment or complying with obligations regarding nondiscrimination if any); or
- The processing is necessary to take steps at your request prior to entering a contract with you (notably verifying your qualifications and work history).
Providing your Personal Data is necessary for us to process your job application. Without this information, we will not be able to consider your application or include you in the selection process. While you are not legally required to provide your Personal Data, participation in the application process is not possible without the required information.
Who has access to your Personal Data?
Your Personal Data may be shared internally for the purposes of existing or potential recruitment. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area and IT staff. We can also share your Personal Data with former employers to obtain references or employment background check providers. Your data may also be accessed by third parties who provide us with services relevant to your recruitment, namely recruiters; companies that host, support and/or maintain the IT systems; and companies that verify your references, undertake background checks or conduct vetting on our behalf.
As a global organization consisting of businesses in various countries, Avantor may hire for its sites and use resources located throughout the world. Your Personal Data may be shared with affiliated companies where it is reasonable and necessary to do so.
If your application for employment with Avantor is successful and you accept a role with us, your Personal Data may also be shared with HR, payroll and benefits systems and the Personal Data contained in such systems may be accessible by providers of those systems; tax authorities; regulatory authorities; our lawyers; auditors, investors, consultants and other professional advisors.
Avantor expects all third parties to process any Personal Data disclosed to them in accordance with applicable law and contract terms, including with respect to Personal Data confidentiality and security.
How do we protect your Personal Data?
We take the security of your Personal Data very seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. We implement reasonable physical, technical and administrative security standards designed to protect your Personal Data from loss, misuse, alteration, destruction or damage.
For how long do we keep your Personal Data?
Your Personal Data will be retained only as long as necessary for the stated purposes or as required by applicable law. The retention period is likely to also change in line with our internal retention policy.
If your application for employment is successful, Personal Data collected during the recruitment process will become part of your employee files (electronic and paper based) and will be processed in accordance with applicable law and governed by Avantor’s Privacy Notice and Standard during your employment.
If your application is unsuccessful, we will retain your Personal Data in accordance with applicable law and for a period of up to 12 months from the date of confirmation that your application was unsuccessful or the date on which you provided a written request to withdraw your application. In certain limited cases, legal obligations may require us to retain specific records for a longer period.
International Data Transfers for EU Habitants
Your Personal Data may be transferred to Avantor and its affiliated companies or service providers located outside the European Economic Area (EEA), including the United States. For recipients in countries without an adequate level of data protection, particularly the United States, such transfers are carried out either based on an adequacy decision by the European Commission (e.g., the EU-U.S. Data Privacy Framework) or using Standard Contractual Clauses approved by the European Commission.
U.S. Notice (California, Colorado, Virginia) for US Habitants - Additional Notice for Applicants Residing in the United States
If you reside in certain U.S. states, you may have additional privacy rights:
In California, you also have the right to opt out of the sale or sharing of your personal information (“Do Not Sell or Share My Personal Information”).
AI-supported systems
We may use AI-supported systems during the recruitment process (e.g., to structure application reviews or support internal workflows).
Your rights
As a data subject, you have several rights. You can:
- access and obtain a copy of your Personal Data on request;
- require us to change incorrect or incomplete Personal Data;
- require us to delete or stop processing your Personal Data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your Personal Data;
- restrict our processing of your Personal Data in certain conditions.
If you would like to exercise any of these rights or to obtain further information regarding your rights, please contact Avantor’s Data Protection Officer: dpo@avantorsciences.com
You also have the right to lodge a complaint with the data protection authority of the country in which you habitually reside, work, or where an alleged infringement took place, if you consider that the processing infringes applicable law.
Changes to this Notice
This Notice may be updated from time to time.